Spot — Scheduling Productivity & Booking Efficiency
Spot is Thivi's appointment scheduling and client booking product. Publish your availability and let clients book directly through a beautiful public page — boosting your scheduling productivity and eliminating back-and-forth emails.
Why Spot Boosts Scheduling Productivity
Manual scheduling destroys productivity. Spot automates the entire flow for maximum efficiency:
- Public booking pages — clients choose provider, time slot, and book instantly. No emails, no phone calls.
- Calendar sync — Spot checks your calendar in real-time to prevent double-booking, protecting your productivity.
- Automated reminders — reduce no-shows with configurable email reminders for both parties.
- Team scheduling — multiple providers share availability in one page, maximizing team efficiency.
- Webhook automation — connect to Zapier, WhatsApp, CRMs for end-to-end booking efficiency.
How Spot Works — Two Modes for Maximum Efficiency
Public Spot (External Booking)
Create a public booking page at thivi.net/book/your-workspace. External guests see available providers (with photos and bios), pick a time slot, fill in their details, and book. Perfect for therapists, clinics, coaches, and service businesses seeking scheduling efficiency.
Internal Spot (Team Reservations)
Workspace members reserve pre-defined availability with each other. Perfect for office hours, mentorship slots, 1:1 meetings, and internal resource booking that boosts team productivity.
Features for Booking Efficiency
- Provider profiles with photos and bios
- Auto-accept or manual approval workflows
- Group sessions with capacity limits
- Cancellation deadlines and policies
- Booking limits per email (prevent abuse)
- Pending booking expiry (auto-cancel unapproved)
- Guest notes and comments on bookings
- Reference codes for tracking
- Rescheduling via self-service link
- CRM sync (HubSpot, RD Station) for lead efficiency
Who Uses Spot for Better Productivity
- Therapists & coaches — clients book sessions through a professional public page
- Medical clinics — patients choose doctor and time slot with zero phone calls
- Music schools — students reserve lesson slots with their teacher
- Churches & communities — volunteer team scheduling and room booking
- Freelancers & agencies — client discovery calls and consultations
- HR & managers — office hours and 1:1 slot management for team efficiency
Spot vs Calendly
Calendly is a standalone scheduling tool. Spot is a scheduling product inside your full workspace — with project management, documentation, AI assistant, and calendar all integrated. One platform replaces Calendly + Asana + Notion for greater overall productivity and efficiency.
Frequently Asked Questions
Is Spot free?
Yes. The free personal plan includes 3 Spot categories (availability groups). Paid plans include more categories and unlimited templates.
Can clients book without an account?
Yes. Public booking pages require no login. Guests provide their name, email, phone, and optional note — that's it.
Does Spot work with my calendar?
Yes. Spot checks your Thivi calendar in real-time. When someone books, an appointment is automatically created on your calendar for maximum scheduling efficiency.
Can I set different availability per provider?
Yes. Each template defines provider-specific availability. Multiple providers can be available on the same template — guests choose who to book with.
A more complete and efficient alternative to Calendly for professionals who value productivity.